Administrative Assistant Oil And Gas Australia

BHP Billiton Petroleum Refinery is seeking applicants in Administrative Assistant capacities to be based in our Melbourne corporate office within our Facilities Team. Successful employees will be reporting to the Principal Facilities. The role will be responsible for providing administrative support to co-ordinate facilities services and supplies delivered in the corporate offices. BHP Billiton Petroleum has exploration, development, production and marketing activities in more than a dozen countries around the globe, with a significant position in the deep water Gulf of Mexico, onshore US and Australia. Petroleum also operates assets in the United States, Australia, etc. AT BHP Billiton, We offer a diverse and challenging environment with great learning and career opportunities for people who share our values. Interested applicants should send their attached recent CV/Resume and application letter with clear intent to progress their career with us at BHP Victoria Refinery Australia. Successful applicants shall receive the company’s application package as their relocation process assistant shall be communicated in detail subsequently.
Key responsibilities:
• Co-ordination of facilities services for the Melbourne office, with a particular focus on office floors presented in a safe, secure and clean manner.
• Management of the timely delivery and stock management of office consumables such as stationery, first aid supplies and kitchen consumables.
• Ensure landlord services such as cleaning, hygiene and security services are delivered as per BHP contract requirements.
• Co-ordinate compliance activities in terms of building fire safety and staff induction.
• Compliance to the BHP health and safety procedures and ensuring all contractors carrying out work comply with the safety policies and procedures.
• Attend to service outages, determine a recommended corrective action and manage contractors as required.
• Verification of invoices and tracking of contract expenditure.
• The successful applicant will have experience with preparing an accurate scope and providing co-ordination for facilities related tasks. Your strong communication and organizational skills will ensure effective liaison with staff and service contractors.
• An understanding of facilities management processes and controls is a must have in order to develop and implement effective and efficient management procedures. Partnered with the ability to analyze a facilities management issues and develop plans for corrective action are essential attributes to ensure success in this role.
Candidate Profile:
Should possess a clear understanding of organizational operations and have exceptional analytical and problem solving skills. Should have excellent communication and presentation skills, along with attention to detail and the ability to meet deadlines. A team player with ability to work alone or in a team, passion for corporate service, committed to quality, customer relationship, customer service, strong employee relationship and satisfaction.