Hr & Office Coordinator

GENERAL CLASS DESCRIPTION:
The HR & Office Coordinator will organize and supervise all of the administrative activities that facilitate the smooth running of the office. Under general supervision, organizes, directs, reviews and coordinates the work of the office unit. Duties may involve the use of personal computers, computer terminals, and a variety of software and/or conventional office equipment.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
Primarily responsible to work as an HR and Office Coordinator and facilitate in the performance of key Administrative functions
• using a range of office software, including email, spreadsheets and databases;
• managing filing systems; recording office expenditure and managing the budget;
• organizing the office layout and maintaining supplies of stationery an equipment;
• organizing and chairing meetings with your staff - in lower paid roles this may include typing the agenda and taking minutes, sometimes including training and induction;
• carrying out staff appraisals, managing performance and disciplining staff; delegating work to staff and managing their workload and output;
• holding meetings with senior management to review performance; liaising with other administrative teams;
• writing reports for senior management, which may include reports on finances, staff performance, service development or an annual review;
• delivering presentations about the work of the office to senior management and other sections of the organization; involvement in management discussions on the organization’s policies and strategic development;
• Facilitates in organizing and conducting interviews, tests and other assessments
• Executes the hiring process as per corporate policy and practices
• Maintains and updates employee records and human resource information systems
• Facilitates in conducting job analysis, and in developing and maintaining organization charts, job descriptions, job specifications etc
• Coordinates with payroll for salary and benefits administration and with other functions for smooth execution of HR processes
• Strives to maintain excellent employee relations, a healthy work culture and environment
• Facilitates in the development and maintenance of HR manuals, processes, forms, guidelines etc
• Facilitates in organizing internal and external HR events

FEMALES Candidates only Please APPLY with confidence.
SKILLS REQUIRED:
• A degree in HR or Business Administration
• Demonstrated ability to be a self-starter and work with minimal supervision
• Self-directed, organized, proactive, and resourceful, while being a team player & contributor
• Be a creative and innovative thinker
• Be able to Prioritize and manage work-flow effectively.
• Demonstrate excellent analytical and problem solving skills.
• Ability to multi task and/or change gears quickly.
• Confident, Self-Motivated, Energetic, Good IQ level and commonsense.
• Be proficient in Emails, and Microsoft Office, especially Word, Excel and Power Point.
• Possess excellent oral and written communication skills in English
• Able to self-correspond with foreign stake holders.
• Experience with a demonstrable track record of success can be an added advantage.
• Sound knowledge of HRM and HR best practices
• Must have excellent interpersonal and people management skills
• Positive attitude and good learning abilities