Executive Assistant

Job Summary:
Reporting directly to the CEO & ED, the Executive Assistant provides secretarial support to CEO and Executive Director of Organization. The Executive Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the CEO & ED.
Key Responsibilities:
• Provide professional and confidential administrative and secretarial support to the Chief Executive Officer & Executive Director.
• Manage CEO’s/ED calendar and schedules including the preparation of agenda’s / briefing documents etc required for meetings and appointments.
• Coordinate with heads of departments, managers and other staff members to ensure that the tasks assigned by the CEO/ED are done timely and accurately.
• Correspond on behalf of the CEO/ED as and when required. Prepare and/or edit internal and external correspondence including letters, faxes, emails and memos.
• Coordinate with travel desk to arrange business travel, conference / meeting bookings and accommodation for the CEO. & ED whilst out of the office.
• Maintain files and records in an organized and efficient manner.
• Any other task assigned by supervisor(s).